Easenglish

Letter Writing Basics

Letter writing is an essential skill. Despite the prevalence of emails and text messages, everyone has to write letters at some point. Letters of complaint, job applications, thank you letters, letters requesting changes or making suggestions — the list goes on and on. Encouraging children to write letters from an early age will improve their communication, social and handwriting skills, and teach them what they need to know about writing and structuring letters.

Formal letters

These are sometimes known as business letters. They are written in a strictly formal style. Such letters are always written on an A4 (8” x 11”) sheet of paper. They can be folded three times so that the address to which the letter is being sent can appear in the window of a business envelope. The layout is always the same.

Informal letters

These are letters to friends and relations, or people you know well. 

Structure

• The sender’s address should always appear on the top right hand corner of the page.
• Include telephone number and email if available
• Greeting — There are several variations that can be used depending on how well you know the person: Dear Mary, Hi Mary, Greetings
• Complimentary close — short comment, for example Love, Lots of love, With thanks, See you soon

Tips for writing good letters

• Make sure that they are well written. It can be very annoying for someone to have to struggle to read handwriting. Always use your best and clearest handwriting.
• Make sure all your contact details are clearly written down at the top of the letter. If they are not, then you might not get a reply. The correct address is essential.
• Think about what you want to say. If necessary make some notes on a separate sheet of paper first. This will ensure that you do not forget anything.
• Think about to whom you are writing the letter. Use the right style of writing and language — formal or informal, business like or friendly.
• Lay out your letter using paragraphs. This makes it easier for the reader.